A guide to preparing office furniture for long-term storage


This is a guide to preparing office furniture for long-term storage. Whether you’re relocating, downsizing, or simply decluttering, taking the right steps can protect and preserve your office essentials. First, assess your furniture’s condition to tackle any repairs. A thorough cleaning is next, ensuring your items are pristine before storage. Disassembling pieces simplifies handling and maximizes storage space. To find the best storage units NYC professionals are fond of, consider their features carefully. This guide offers practical advice on each step of the process, helping you maintain the quality and longevity of your furniture. Stay tuned for a comprehensive approach that covers everything from wrapping to choosing the right facility.

First, determine the condition of your office furniture

Before consigning it to storage, it’s worth going through every single one of the things that you feel should be retained and looking at their condition. Look at each piece for wear and tear: any scratches, dents, and loose components. This step is crucial. It may define a potential issue. It will help to decide whether some pieces need repairing before storage. So, it’s high time you decided if some pieces are worth storing or should just be replaced. Proper assessment ensures only those articles in good condition are stored and that future problems are averted.

A woman cleaning a desk for long-term storage
Cleaning furniture before storage is one of the most important steps!

After the initial inspection, create a detailed inventory list of all furniture items and their current condition. This list will serve as a reference when you retrieve items from storage and ensure that all pieces return to their pre-storage state. Proper documentation can also help manage the items efficiently especially when dealing with multiple pieces or large setups. If you are looking to store your items in a nearby facility, consider using self storage Long Island City locals recommend that offers a variety of options tailored to safeguard office furniture.

Clean your office furniture before storing them in long-term storage

Cleaning your office furniture is a key step when preparing office furniture for long-term storage. Dust, dirt, and residues can cause permanent stains or damage if left unattended over time. Start with vacuuming upholstery to remove loose dirt and dust. For wooden or metal parts, use a mild soap and water solution to wipe down surfaces gently. Avoid harsh chemicals that could damage the finish or materials. Ensuring your furniture is dry before storage is crucial to preventing mold or mildew growth.

For items with fabric, such as office chairs, consider a professional cleaning to remove deep-seated stains and odors effectively. This step not only preserves the material but also keeps your stored items fresh. After cleaning, protect your furniture by covering it with breathable sheets to prevent dust accumulation while allowing air circulation. If you’re looking for storage solutions in the city, small storage units NYC  businessmen use might offer the clean and secure environment your office furniture needs during its dormancy.

Disassemble furniture for easier storage

Disassembling your office furniture makes it easier to transport and store efficiently. Begin by removing any detachable parts, such as legs, drawers, or shelves. Use the right tools to unscrew and gently separate pieces without causing damage. Labeling each part and its corresponding hardware in separate bags can save a lot of time and confusion when it comes to reassembling.

A man preparing office furniture for long-term storage
Every part of your furniture is important, so take care not to lose it during preparation and disassembly before storage.

When disassembling furniture, take care to keep all components organized. Store screws, bolts, and other small items in labeled bags or containers. This organization not only prevents loss but also simplifies the reassembly process. For reliable and accessible storage, furniture storage NYC residents rent provides options that ensure your disassembled furniture stays secure and in top condition, ready for reassembly whenever needed.

Don’t forget to label disassembled pieces!

When you disassemble office furniture, keeping track of all parts ensures a smooth reassembly process. Start by labeling each piece clearly. Use tags or stickers that firmly adhere to avoid mix-ups. Write descriptions on the labels, such as “desktop,” “chair base,” or “shelf left side.” This clarity will help you or anyone else who might be setting up the furniture later. It’s a simple step, but it significantly reduces headaches during reassembly.

Also, consider documenting the disassembly process with photos or a quick video guide. This visual aid can be invaluable when you’re putting pieces back together, especially for complex items. Store screws, bolts, and other small hardware in clearly marked bags or containers. Each container should correspond to a piece of furniture, labeled with a description and a unique number if you have multiple similar items. Such an organization can be a lifesaver in facilities like long term storage NYC locals rely on, where you might not access your items frequently.

Choose the right protective materials!

When preparing office furniture for long-term storage, selecting the correct materials to protect your furniture in storage is crucial. For wooden and leather items, use soft cloths or specialty furniture pads that prevent scratches and allow materials to breathe. Avoid plastic wraps for long-term storage as they can trap moisture, leading to mold or mildew. For glass components, bubble wrap provides a good cushion against shocks. Always ensure that the protective layer is secure but not overly tight, as this could cause pressure damage over time.

A woman who cuts bubble wrap and preparing office furniture for long-term storage
Bubble wrap is one of the best packing materials when it comes to packing office furniture.

For upholstered goods, a shrink wrap to save them from dust and pests, followed by a breathable cover to avoid moisture accumulation, is good enough. The purpose is not to allow the furniture to be exposed to environmental hazards that might possibly make the quality deteriorate from the original one. When picking out a facility, be sure to provide options such as climate control, which will mean a lot in ensuring that those materials are well taken care of. Those facilities offering such protection will assure not only the protection of your efforts in wrapping and preparation but also assure the same in giving the conditions of optimum storage due diligence.

List of necessary packing materials for storing office furniture

  • Bubble wrap
  • Furniture pads
  • Stretch wrap
  • Packing tape
  • Corrugated cardboard sheets
  • Foam sheets
  • Sealable plastic bags
  • Marker pens
  • Dust covers
  • Moisture absorbers

Select the right containers

Just make sure you have the right storage containers for your items to be well-kept and organized. Use secure, sealable containers from sturdy materials to protect the contents from moisture, pests, and dust. In addition, for ease of location during the reassembly of the furniture, you should use transparent containers. In that way, you can see the contents without necessarily opening the box. Label each container describing the contents inside it and the furniture piece.

Documents in a storage container
You can use storage containers for many purposes, not just when packing furniture or its parts.

Moreover, for items like bolts, screws, and other metallic parts, consider anti-corrosion bags or compartments within your storage containers. These specially designed storage solutions help prevent rust and degradation, ensuring that your furniture remains sturdy and functional when reassembled. Such meticulous organization aids in maintaining order, especially when dealing with multiple furniture sets in storage. This level of detail is particularly beneficial for long-term storing, where your items might stay stored for extended periods, and you’d want them to remain in top condition.

Tips for organizing long-term storage

Although preparing office furniture for long-term storage is highly important, it is not the only task you need to handle. Efficient organizing of your stored office furniture is also important. Start by positioning larger items like desks and filing cabinets against the walls to leave central space for easier access. Stack chairs vertically if possible, and ensure that no heavy items are placed on soft furnishings like sofas or upholstered chairs. Using vertical space wisely can dramatically increase the storage capacity of your unit.

For smaller items and disassembled parts, use shelving units to keep them off the floor and organized. This method prevents damage from potential flooding and makes it easier to locate specific items when needed. Clear pathways in the storage unit to allow for unobstructed access to all items. This organization is crucial in facilities like self-storage or small storage, where managing space efficiently can make a significant difference in the ease of accessing your belongings.

Climate control and its importance

Climate-controlled storage units are essential for maintaining the integrity of sensitive office furniture materials. These units maintain a consistent temperature and humidity level, which is vital in preventing wood from warping, leather from cracking, and fabrics from molding. Before choosing a storage facility, ensure it offers climate control, especially if you’re storing items in areas with extreme temperatures or high humidity.

A thermometer on a wooden surface.
Each storage unit must be air-conditioned to provide an appropriate environment for your belongings.

Additionally, climate control helps in preserving electronic components like computers or copiers that may be stored alongside furniture. The stable environment prevents internal condensation and rust, prolonging the life of these devices. When considering where to store your valuable office furniture, opt for facilities with climate control options like the storage units Fordham NY professionals choose. This feature ensures your items stay in top condition, no matter the weather outside.

Pest preservation measures

First, when storing your office furniture, you’ll need to make sure that pests don’t destroy your furniture. And, to do so, your choice of storage facility is paramount. Inspect the storage unit for any signs of pests in advance and, in particular, frequently inquire of the facility personnel how they are controlling the infestation. So, using sealed containers for loose items and avoiding cardboard boxes will also avoid pests. Entry of pests will be least in tough, well-sealed containers.

Look out for the pests if you have stored the source of textile or wooden furniture since they are the most attractive ones to pests. Use natural repellants such as cedar blocks or lavender sachets. They can also help in keeping pests away without hurting your furniture. We advise you to consider our storage solutions in NYC, which often come with in-house solutions for pest control if you are after assured protection from pests.

How to choose the perfect long-term storage?

So, when choosing the best long-term storage for your office furniture, check those that come designed with qualities and features that secure and preserve your items. Among those to consider should be those offering climate control in the units, great security offered through strong security systems, and flexible hours of access. With these features, you can be sure your furniture will be kept safe from environmental factors and thefts.

Office furniture for long term storage
Your office furniture requires adequate preparation and a suitable storage unit, so pay attention to it in detail!

You should also consider if the location is convenient, meaning the accessibility is easy, and you don’t have much of a hustle to get in and get out to retrieve your items or check on. Thus, if you are in New York, options like the storage units Castle Hill NY locals praise can give you an ideal solution that is tailor-made to your needs. Making sure the facility is well-kept, with good reviews of customer service, will add peace of mind to know that your office furniture is in good condition.

Prepare your office furniture and store it properly!

Preparing office furniture for long-term storage is an essential process that requires careful planning and execution. By assessing the condition of your furniture, cleaning it thoroughly, and disassembling it into manageable parts, you can significantly extend its lifespan and maintain its quality. Proper labeling, choosing suitable protective materials, and organizing the pieces strategically within the storage unit further ensure that your office furniture remains in excellent condition. So, with these steps, businesses can safeguard their investments and ensure that their office furniture is well-preserved and ready for future use.


“ They were AWESOME! We used them for a move from 1 Location to 2 different ones. Couldn’t be Happier the dealt with freezing weather icy driveway and never complained once. Highly recommend. Thank You! ”

John Harkin

Get NYC Mini Storage for Max Convenience

Find Your Room

Contact Us

Storage Rental NYC Made Easy


Get in Touch

Contact NYC Mini Storage via phone/email to get a free storage estimate or reserve a storage room NYC of your choosing.


Arrange for Pick Up

Let one of the best storage companies NYC provide you with a moving truck and a driver for 3 hours - FREE of charge.


Enjoy Peace of Mind

Relax knowing that your valuables are kept safe in our clean & climate controlled storage NYC facility.

Call Now